Venue sourcing service
Like-for-like comparisons with unresolved venue questions clearly visible.
- For
- Corporate event planners
- Solves
- Venue proposals hide differences in inclusions and restrictions.
- Delivers
- Venue comparison and clarification pack
- Built in
- about 4 weeks of creation time, MVP in 4 days
- Investment
- $8,500 for the MVP, $31,500 for the full product
- Run it
- Inside your business, or as part of your offer to clients
What it does
For corporate event planners, turn event brief and verified venue quotations into venue comparison and clarification pack.
- Match logistical requirements.
- Normalize package prices.
- Identify exclusions.
- Compare accessibility information.
- Draft clarification questions.
- Assemble decision packs.
What goes in, what comes out
- Event brief
- Verified venue quotations
AI drafts, people review. Structured comparison and clarification workspace.
- Venue comparison
- Clarification pack
How it works
The workflow
- InStart with
Event brief and verified venue quotations
- 1
Define comparison fields
- 2
Upload source versions or offers
- 3
Extract candidate values
- 4
Normalize only agreed units
- 5
Inspect differences
- 6
Resolve questions with reviewers
- 7
Export an evidence-linked comparison
- OutFinish with
Venue comparison and clarification pack
AI does the heavy lifting, people stay in charge
Align document sections and extract proposed comparable fields. Deterministic checks handle units and arithmetic. Preserve original wording and label assumptions. Professional reviewers assess the meaning and significance of differences.
What your team sees
Key screens: Venue shortlist, comparison matrix, questions queue. Use a side-by-side matrix with the same fields for every document or option. Clicking a value reveals its original passage. Highlight missing, different and uncertain items separately. Provide a clarification queue and reviewer annotations before exporting a decision pack. In this product, the first view is venue shortlist, followed by comparison matrix and questions queue.
Accounts and administration
Document versions, field definitions, source references, reviewer corrections, unresolved questions, comparison history and exportable matrices.
Integrations and data access
Property records, event schedules, reservation exports and supplier information. Document repositories, procurement or contract records and spreadsheet exports. Preserve originals and avoid writing back interpretations without approval. These are candidate integration categories, not verified supported connectors.
How we build it
We build with our own AI software development factory, so most implementations take days to a few weeks of creation time, not months. You see working software at every step, and exact timing depends on availability.
- 1
Scoping call
Day 1Thirty minutes on your process, your data and how you want to run it: for your own team, or for your clients. You get a fixed scope and price for the MVP.
- 2
MVP
4 daysOne buyer segment, one recurring use case; first modules: match logistical requirements; normalize package prices. Manual review in the loop. Built by our AI software factory.
- 3
Paid pilot
5 daysAccounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.
- 4
Full product
10 daysRemaining modules: compare accessibility information; draft clarification questions; assemble decision packs. Self-serve onboarding, billing, monitoring and the wider integration set.
- 5
Run and improve
MonthlyWe host, monitor and improve it for a fixed monthly fee, or hand it over to your team. How the retainer works.
Why we start with an MVP
An MVP, or minimum viable product, is the smallest version that your users can actually work with. It is not a cheap version of the full solution. It is a test, built to answer the questions that decide whether the rest is worth building.
- Pick the riskiest assumption. Here: will corporate event planners use it to solve "venue proposals hide differences in inclusions and restrictions"?
- Build only what tests it. One team, one use case, a few core modules. People do the rest by hand for now.
- Run a paid pilot. Compare a known set already reviewed by a domain expert.
- Measure, then decide. Track planner review time and confirmed comparison accuracy. Then expand, change course or stop, with evidence instead of opinions.
MVP scope for this solution. Begin with corporate event planners and one recurring use case. Build the first two modules: match logistical requirements; normalize package prices. Provide operator assistance for the third module: identify exclusions. Deliver venue comparison and clarification pack through a manual review queue. Perform other necessary full-scope functions manually during the pilot. Include all applicable access, accuracy and professional-review controls from the start.
After the MVP. After paid pilots establish value, automate the remaining modules: compare accessibility information; draft clarification questions; assemble decision packs. Add one validated source integration, reusable customer configuration and recurring delivery. Expand to additional teams, document formats or languages only after testing the new scope.
What the build depends on. Document alignment, field provenance, unit normalization, missing-value handling and reviewer correction. Similar-looking documents may contain materially different terms.
Investment
A planning range to start the conversation, not a quote. You pay per phase, so you can stop after the MVP.
- Phase 1
MVP
One buyer segment, one recurring use case; first modules: match logistical requirements; normalize package prices. Manual review in the loop.
- Phase 2
Paid pilot
Accounts, roles, review states, audit trail and the first integration, hardened for two to three paying pilot customers.
- Phase 3
Full product
Remaining modules: compare accessibility information; draft clarification questions; assemble decision packs. Self-serve onboarding, billing, monitoring and the wider integration set.
Indicative total, MVP to full product$31,500about 4 weeks of creation time · start with the MVP from $8,500
Running costs per month
A rough indication of monthly hosting and AI model costs once it is live, not tested. Real costs depend on usage, file sizes and the models chosen.
| Stage | Hosting and infrastructure | AI usage | Total per month |
|---|---|---|---|
| MVP and paid pilotabout 3 customers | $30–$60 | $50–$100 | $80–$160 |
| Full productabout 50 customers | $110–$210 | $350–$700 | $460–$910 |
Run it or resell it
For your own team
Corporate event planners run it inside the business: event brief and verified venue quotations in, venue comparison and clarification pack out, reviewed by your people.
As part of your offer
Agencies, consultancies and software companies can offer it to their own clients under their brand. We build and maintain it; you sell and deliver it.
Your brand, or this one
Run it under your own brand, or start from this concept style.
- primary
#279138 - accent
#ba54c9 - surface
#e4f1e7 - ink
#22201e
- Headings
- Sora
- Text
- Work Sans
- Voice
- Welcoming, lively, attentive
Selling it to your own clients: the go-to-market playbook
Pricing to test
Test USD 300-1,500 for one bounded comparison package, then USD 150-600 monthly for recurring volume with review limits. Complex expert interpretation is separately priced. Figures are hypotheses.
Message to test
Venue sourcing service for corporate event planners. Like-for-like comparisons with unresolved venue questions clearly visible. Demonstrate the claim through a three-venue comparison with hidden exclusions highlighted.
Where to find buyers
Corporate travel and event agencies
Lead magnet
A three-venue comparison with hidden exclusions highlighted
The first 30 days
- Week 1: interview five prospective buyers in this segment: corporate event planners. Ask to see a recent example of the problem and their current process.
- Week 2: prepare this demonstration using authorized or synthetic material: a three-venue comparison with hidden exclusions highlighted.
- Week 3: present it through corporate travel and event agencies and seek one narrowly scoped paid pilot.
- Week 4: review planner review time, confirmed comparison accuracy, total delivery effort and a concrete renewal decision before increasing scope.
Paid pilot
Compare a known set already reviewed by a domain expert. Check meaningful differences, false alarms and missing fields. Measure reviewer time including corrections rather than extraction speed alone. For this solution, use event brief and verified venue quotations and evaluate venue comparison and clarification pack. Agree success thresholds with the buyer before starting; collect a baseline for planner review time, confirmed comparison accuracy. A positive signal is payment and repeat use with acceptable quality and delivery cost, not a favorable demo reaction alone.
Success metrics
Planner review time, confirmed comparison accuracy
Retention and expansion
Save reviewer-approved comparison fields and recurring document formats. Offer repeat comparisons and explicit updates when the source options change.
Why clients would pick it
A niche comparison schema, reviewed extraction examples and clear handling of the differences that matter to a specific buyer. For this solution, build around like-for-like comparisons with unresolved venue questions clearly visible. This advantage requires execution and accumulated customer trust; the base model alone is not a defensible asset.
Alternatives and positioning
Spreadsheet comparisons, professional reviewers, document diff tools and manual quote or contract review. Differentiate on this specific proposed advantage: like-for-like comparisons with unresolved venue questions clearly visible. Test it against the buyer's current method on the same task. Competitor coverage and uniqueness have not been established.
Main delivery costs
Document parsing, field alignment, source verification, expert interpretation, clarification rounds and changing document formats.
Safeguards
Verify property facts, availability and supplier conditions. Staff approve commercial exceptions and consequential booking changes. Validate source access and reviewer availability during the pilot. Maintain customer-level access, data deletion controls and a record of final approvals.